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Finance and Administration Manager


London, United Kingdom

Mail Manager Ltd, part of Arup Group is looking for an experienced finance manager to shape and drive the finance strategy for the Mail Manager, a market leading email and document management software product.

Mail Manager is a Microsoft Plug In that encourages users to put data into the correct place in its customer’s organisations.

Anybody in a project team can have access to the project data regardless of who sent, received or filed it, even if they were copied in the emails.
The data is easily accessible with an extremely powerful search
The system has a unique prompt function that enables users to quickly and easily empty their inboxes every day.
It is active in over 2500 companies and is used on over 50k desk tops. Mail Manager’s customer loyalty is very strong with the largest customer having used the product for 7 years.

The potential for the product in the broader global market is huge and as a result the decision has been taken to separate Mail Manager out into a new Arup company called 28Hands in order to accelerate its growth and reach its true potential.

A new CEO has been hired who is looking for an ambitious, talented and experienced finance professional to join the team at this exciting time to help with the growth drive.

In the role you will be responsible for :
Producing the financial plan
Managing all cash management tightly and efficiently
Producing the financial and management accounts
Producing all the commercial reporting
Managing the bookkeeping
Managing the budgeting and forecasting processes
Managing payroll, expenses and benefits
Managing the office facilities
Managing HR processes such as holiday calendars
Manage travel budget and bookings
Work closely with the CEO on data analysis and investor relations#

The candidate will likely have
A number of year experience running the finance function within a fast growing small business, or a Finance Officer role in Arup.
Have a proven track record of controlling the finances within such a business, or Arup
Experience of running the offices of a company including managing the landlords
Very proficient skills in Excel, Word and PowerPoint
Be a real doer as well as a thinker
Be very positive, resilient and results focussed
Be a real people person who can work effectively in a dynamic fast moving business
Be very results and growth driven
Have the confidence to support the CEO in delivering the growth strategy


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