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Procurement Project Manager

AECOM

The Hague, Netherlands

Our talented experts are dedicated to managing the complexity inherent in construction projects, catering to each client’s unique needs. We provide services such as program management, construction management and owner’s representation to our clients around the globe.

Job Summary

For one of our clients in the Retail industry we are setting up a new team to manage their maintenance and ensure fully compliance with Dutch legislation (law). This includes but is not limted to: HSSE management for all activities carried out by our subs Contract Management of all subs. Together with your team member you work on procurement strategies, value improvement, for all the Opex related activites.

This role is based in The Hague but with a large interaction with the other local commercial & procurement team and operation team members. The Procurement Manager will span all areas of OPEX expenditure including all maintenance spend, legal inspections etc associated with maintaining uptime and legal compliance on equipment with regular liaison with, Project Managers, and supply chain contractors, with local meetings where necessary.

The Procurement Manager will be expected to manage your own time to deliver the accountabilities and responsibilities set out below in a planned and measured manner, reporting regularly into the Country Programme Manager with the key performance and progress reports.

Responsibilities

Coordinates the procurement of defined products or services

Develops and leads cross-functional teams in commodity strategy development, supplier sourcing, and supplier negotiations and ensures use of best in class sourcing

Develops a knowledge database of the local market for the key commodities used in the construction industry and in the equipment and maintenance of client sites

Develops and manages supplier relationships for strategic and key suppliers

Establishes measures to monitor and ensure continuous improvement of supplier performance

Employs financial analysis to evaluate supplier proposal pricing and to develop flexible contractual pricing models which accommodate inflation, currency, scope changes, and other areas of risk mitigation and cost control

Uses knowledge of commercial contract law to guide the development and assessment of contractual terms and conditions. Maintains the contract database.

Analyses and assists in the development of specifications and statements of work

Builds and maintains profiles of the supply market and key suppliers (includes both current and potential suppliers)

Builds and develops both internal and external relationships.

Provides information and advice to senior management on market trends, commodity cost drivers and cost control strategies

Deliver commercial support to all the Programmes including small programmes, Following the established Cost Planning process within Country to include, as necessary, initial estimate; Cost Agreed cost plan; Tender Docs; Tender Analysis; Produce Cost Plan; ongoing cost monitoring/cost advice to Project Managers; Valuation/Payment validation; and assist in the Variation approval process

Deliver Forecast with latest cost planning data; and deliver regular cost reports to Project Managers and Client Team;

To manage procurement processes and safeguard the financial and commercial interests of the client delivery programme for OPEX programmes for country by managing and controlling commercial risk, income and expenditure.

To Take Direct Accountability To:

Deliver procurement support to programmes;

Receipt Goods in SAP as managed by local client procedures and

Liaise daily with the Project managers; Contract managers; Financial Controller; Cost Planner; and Invoice Tracking functions.

Minimum Requirements

High standard of Microsoft Excel including V-Lookups & Pivot Tables

Experience in data entry and extracting data from Microsoft Access

Track record in providing Commercial Support to Project Managers

Expert in delivering Final Accounts Maintaining ethics & compliance integrity in end to end commercial processes

Defining procurement strategies to deliver best value within compliant environment

Compliance with defined tendering and contract negotiation process and procedures including delegations of authorities and segregation of duties

Requisitioning against existing supplier agreements (GSAs)

Managing interface with Shell’s GSAP

Accreditation of new suppliers

Timely ordering and raising of purchase orders

Managing invoicing and payment processes

Managing change control process

Managing and maintaining auditable contract records

Monitoring, measuring and reporting L3 & L4 Supply Chain performance against KPIs and scorecards

Monitoring, measuring and reporting L2 performance against pre-determined KPIs and scorecards

Periodic benchmarking, gap analysis and value engineering initiatives

Working knowledge of TCO and life cycle costing

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