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Executive Assistant

Amazon

London, United Kingdom

DESCRIPTION

Amazon is seeking a flexible, proactive, multitasking and customer-obsessed Executive Assistant with a history of high performance to partner with the HR Shared Services team in EMEA and APAC and support the regional Director.

The individual in this role must understand business priorities and demonstrate the ability to proactively anticipate needs of the leadership team. This role requires attention to detail, great organizational skills, the ability to meet tight deadlines and juggle multiple, critical requests and show flexibility and the ability to change direction at a moment’s notice. The successful candidate will support the regional HR Services Director for EMEA and APAC and will possess the skills to complete tasks and projects quickly with minimal guidance, react with appropriate urgency to situations which require a quick turnaround, be able to take effective action without having to know the complete picture, and efficiently and proactively solve difficult or complex problems that affect people within the department or other related groups.

Responsibilities for this position include the ability to think and plan ahead, and manage time effectively. Other key responsibilities include:
· Provide seamless support to the regional Director (and leadership team as required) including managing complex calendaring, scheduling and travel.
· Organize team meetings, conferences, and social events.
· Build relationships with Executive Assistants throughout the team and across the company.
· Anticipate challenges and plan accordingly ahead of need (outside of calendaring i.e. staffing, development, talent pipeline, etc.).
· Review and copy edit business documents and presentations with a high level of accuracy.
Basic Qualifications
· Bachelor’s Degree.
· 3+ years’ experience assisting at the executive level in a fast-paced environment.
· Strong working knowledge with Microsoft Office, specifically Outlook, Word, Excel, PowerPoint and SharePoint.
· Experience with domestic and international travel coordination.
· Experience handling administrative details, while exercising sound business judgment in keeping team members informed as necessary.
· Ability to prioritize and handle multiple assignments at any given time while maintaining commitment to deadlines.
· Experience handling confidential information and dealing with professionals inside and outside of the company.
· Strong written, verbal, and interpersonal communication skills.

Preferred Qualifications
· Ability to demonstrate composure and humor under pressure. Helps co-workers thrive in stressful situations. Looks immediately for resolution to challenges.
· Takes initiative without being asked and shows a sense of urgency.
· Willing to do low profile, non-challenging work to get the project done.
· Values frugality and efficiency, uses resources wisely and creatively.
· Able to function well in loosely structured situations with minimal direction.
· Effectively handles multiple projects or tasks at the same time.
· Shares information that helps others to help them do their job well. Keeps others in the loop. Fosters cross-functional and cross business teamwork. Builds and promotes team morale.
· Develops and maintains good working relationships with others. Builds trust and rapport. Practices and promotes involvement and cooperation

BASIC QUALIFICATIONS

· Bachelor’s Degree.
· 3+ years’ experience assisting at the executive level in a fast-paced environment.
· Strong working knowledge with Microsoft Office, specifically Outlook, Word, Excel, PowerPoint and SharePoint.
· Experience with domestic and international travel coordination.
· Experience handling administrative details, while exercising sound business judgment in keeping team members informed as necessary.
· Ability to prioritize and handle multiple assignments at any given time while maintaining commitment to deadlines.
· Experience handling confidential information and dealing with professionals inside and outside of the company.
· Strong written, verbal, and interpersonal communication skills.

PREFERRED QUALIFICATIONS

· Ability to demonstrate composure and humor under pressure. Helps co-workers thrive in stressful situations. Looks immediately for resolution to challenges.
· Takes initiative without being asked and shows a sense of urgency.
· Willing to do low profile, non-challenging work to get the project done.
· Values frugality and efficiency, uses resources wisely and creatively.
· Able to function well in loosely structured situations with minimal direction.
Effectively handles multiple projects or tasks at the same time.
· Shares information that helps others to help them do their job well. Keeps others in the loop. Fosters cross-functional and cross business teamwork. Builds and promotes team morale.
· Develops and maintains good working relationships with others. Builds trust and rapport. Practices and promotes involvement and cooperation.

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