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Bid Coordinator

AECOM

Dublin, Ireland

We deliver creative solutions for building projects for industry, government, commercial and leisure sectors. Our building engineering specialists have expertise in structural and building services engineering, fire engineering, acoustics, facades and seismic design. We embed sustainability principles in every design.

We are currently recruiting for a Bid Co-ordinator/ Bid Writer to join our Buildings & Places division in Dublin, Ireland. 

Provides bid support to the bid team including some of or all of the following: assists in preparing bid submissions, coordinates bid projects from start to finish, proficiently uses in Design to produce visually attractive submissions, prepares or proofs correspondence, updates and monitors databases, forms, documents and spreadsheets proficiently uses other marketing pipeline systems such as Salesforce.

The Bid Coordinator will be expected to undertake a wide range of activities on bids, tenders and proposals across a number of disciplines and offices.
 
Key Responsibilities

•    Be conversant with bid procedures, assisting Bid Directors (BDs) to follow the requirements of the quality system and bid process
•    Prepare tenders in desk-top publishing software for a professional look
•    Review and format all bid deliverables, providing a pre-submission control point to ensure quality and consistency of product
•    Assist in the drafting of bid submission to ensure delivery of a coherent document communicating the win strategy and monitor progress of submissions
•    Manage the team’s inputs to our opportunities pipeline database (Salesforce); coordinating regular updates and ensure that the information is current and correct
•    Ensure that all bid filing (electronic and hard copy) follows a consistent and clear format
•    Monitor bid programme and budget progress in conjunction with BD
•    Manage the completion and submission of pre-qualification questionnaires and tenders; 
•    Monitor all procurement portals/avenues for project opportunities related to team activities; 
•    Ensure that standard materials (e.g. Exemplar bids, evidence, project sheets, powerpoint presentations, capability statement, testimonials, CVs) are regularly updated and available for use by bid team members; 
•    Undertake other tasks in the field of marketing and business development as required by Bid Directors. 
•    Liaising with various stakeholders, undertaking research  to best suit the proposal.

The successful Bid Co-Ordinator/Writer should have the ability to take a flexible approach which responds to the issues presented and would confidently deals with our businesses ever changing requirements. We encourage innovation and would seek somebody who would consistently look for new and more effective ways to do things whilst maintaining a professional personal approach and manner, able to command the respect of the operating businesses.


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