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Document Controller/Receptionist


London, United Kingdom

AECOM is a premier, fully integrated professional and technical services firm positioned to design, build, finance and operate infrastructure assets around the world for public- and private-sector clients. With nearly 100,000 employees — including architects, engineers, designers, planners, scientists and management and construction services professionals — serving clients in over 150 countries around the world, AECOM is ranked as the #1 engineering design firm by revenue in Engineering News-Record magazine’s annual industry rankings, and has been recognized by Fortune magazine as a World’s Most Admired Company. The firm is a leader in all of the key markets that it serves, including transportation, facilities, environmental, energy, oil and gas, water, high-rise buildings and government. AECOM provides a blend of global reach, local knowledge, innovation and technical excellence in delivering customized and creative solutions that meet the needs of clients’ projects. A Fortune 500 firm, AECOM companies, including URS Corporation and Hunt Construction Group, have annual revenue of approximately $19 billion.

About the Business Line Construction Services
Our talented experts are dedicated to managing the complexity inherent in construction projects, catering to each client’s unique needs. We provide services such as program management, construction management and owner’s representation to our clients around the globe.

Job Summary
As the builder of some of the world’s most iconic and challenging structures ever conceived, we transform design concepts into tangible assets through a comprehensive approach to construction that is informed by our diverse technical expertise.

With nearly 100,000 employees serving clients in over 150 countries around the world. We are a leader in key markets, including transportation, facilities, environmental, high-rise buildings, energy, oil and gas, water, and government.

We provide a blend of global reach, local knowledge, innovation and technical excellence in delivering customized and creative solutions that meet the needs of clients.

Our Construction Services business line is currently delivering a number of prestigious high rise buildings projects across the UK, with landmark projects such as Long Street (London), Silvertown Quays (London), 20 Farringdon Street (London), Portugal Street (Manchester), One Bryant Park (New York) and Old Street (London) to name a few.

Collaborating with the on-site team you will be involved but not limited to some of the key responsibilities,

• Monitoring the information flow on the in-house collaboration tool (ProjectWise).
• Issuing all construction design documents to the relevant contractors and performing quality checks on all incoming documentation.
• General support with project and team administration, e.g. maintaining the project calendar, coordinating meeting arrangements, document formatting, and adhoc typing.
• Information Management & Archiving:
· Receive and archive all electronic information and hard copies as required.
· Maintain project information database by ensuring all incoming and outgoing data is stored according to protocol.
· Monitor project email inbox for any actions and route correspondence / documents to correct team members as appropriate.
• Information Management System (IMS):
· Prepare and issue formal Transmittals for all outgoing information.
· Prepare and issue formal instructions, Approval Request, meeting minutes and other outgoing documents.
· Monitor incoming queries (RFI’s) and information on ProjectWise to ensure all actions are completed.
· Monitor due dates for Consultant drawings to be issued, ensuring all information is released on time.
· Act as first point of contact for contractor queries regarding the IMS and provide training where necessary.

Minimum Requirements
The successful candidates should meet the following requirements,

• Methodical approach to work with good attention to detail.
• Ability to multi-task.
• Willingness to help and learn.
• Efficient in software and programs such as Word, Excel, PowerPoint, Outlook and PDF editing tools.
• Previous document control experience;
• Experience with Construction Document Control systems beneficial;
• Some construction knowledge/background;
• Understanding of shop drawings / architectural drawings

Preferred Qualifications
• Efficient in software and programs such as Word, Excel, PowerPoint, Outlook and PDF editing tools.

What We Offer
AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people. It's a place where you can apply your skills to some of the world's most challenging, interesting, and meaningful projects worldwide. It's a place that values the diversity of our areas of practice and our people. It's what makes AECOM a great place to work and grow.


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