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Document Controller

AECOM

KwaZulu-Natal, South Africa

Why Choose AECOM? AECOM is a premier, fully integrated professional and technical services firm positioned to design, build, finance and operate infrastructure assets around the world for public- and private-sector clients. With nearly 100,000 employees — including architects, engineers, designers, planners, scientists and management and construction services professionals — serving clients in over 150 countries around the world, AECOM is ranked as the #1 engineering design firm by revenue in Engineering News-Record magazine’s annual industry rankings, and has been recognized by Fortune magazine as a World’s Most Admired Company. The firm is a leader in all of the key markets that it serves, including transportation, facilities, environmental, energy, oil and gas, water, high-rise buildings and government. AECOM provides a blend of global reach, local knowledge, innovation and technical excellence in delivering customized and creative solutions that meet the needs of clients’ projects. A Fortune 500 firm, AECOM companies, including URS Corporation and Hunt Construction Group, have annual revenue of approximately $19 billion.

About the Business Line Program Management
Our specialists are responsible for the management and control of hundreds of major capital programs totaling over US$300 billion across all continents and market sectors, including transportation/infrastructure, mining and minerals, environmental, facilities, water and energy.

Job Summary The Document Controller provides a hands-on service in the monitoring, controlling and expediting of project deliverable documentation which may consist of Engineering, Contractor (Supplier), Construction and Procurement project documentation.
The Document Control shall be responsible for effectively managing the transfer of hard copy and electronic documentation internally and externally by using the project EDMS (Electronic Document Management System or other methods as may be required.

Duties and Responsibilities:

Manage and control all project related documentation as required by the project, these include but not limited to:
Provide feedback to the Document Control Lead relating to improvements to document control procedures as required.
Ensure that specified instructions for the preparation of documentation is understood and adhered to by all Project Participants.
Monitoring the use of the automated workflows and ensuring they are consistently operational performing as designed
Assist in suggesting new improvements where possible to benefit the Project
Ensure that the project teams have access to the latest revision of all Project Controlled documentation within the EDMS.
Produce Document Control progress reports weekly to establish any shortcoming within the system.
Provide accurate reporting to all project participants if and when required to do so.
Liaise with all clients internally and externally across the project on day-today document control issues.
Interface with the responsible persons in Engineering, Procurement and Construction department on documentation requirements so that there is conformity.
Manage hard copy and electronic transfer of documentation internally and externally by using the EDMS or any other methods as required by the project.
Utilize the EDMS for its purpose which includes storage, enquiries, searching, reporting, updating, distribution, transmitting, etc.
Allocate Project Drawing and Document numbers to deliverable documentation (Engineering and Contractor (Supplier) and other technical documentation in accordance with project procedures.

Minimum Requirements Experience:
7 years project related experience
Minimum 10 years Document Control experience
Experience in using electronic document management system
Preferred Skills:
Computer literate - MS Office applications
Adobe Acrobat Professional
Electronic file management
Knowledge of the document management life cycle
Viewpoint for Projects (4Projects) EDMS experience is highly desirable
Personal attributes:
Attention to detail
Able to prioritise workload
Eager to learn
Willing to work long hours
Ability to use initiative
Must be a team player
Must be a self-starter attitude with proactive, results-oriented focus; and willing and capable to assume additional responsibilities
Other Comments:
Valid driver's license

Preferred Qualifications
Matric - Grade 12.
Diploma or Degree will be an added advantage.

What We Offer AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people. It's a place where you can apply your skills to some of the world's most challenging, interesting, and meaningful projects worldwide. It's a place that values the diversity of our areas of practice and our people. It's what makes AECOM a great place to work and grow. AECOM is an Equal Opportunity Employer.


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