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Executive Assistant

Amazon

London, United Kingdom

DESCRIPTION

Executive Assistant to the Director of Topology & the Director of Supply Chain Automation.

This is a new position and will be based in Luxembourg, relocation assistance is offered.

Amazon is seeking a highly motivated, quick-thinking, customer obsessed Executive Assistant with a history of high performance to support two Directors within EU Supply Chain in Luxembourg, but also to support additional executives within the European team. The Customer Fulfilment organization is at the heart of the Amazon customer experience, responsible for our fast growing network of Fulfillment Centers (FCs) across the UK, Germany, France, Italy, Spain and Central Europe, and for controlling the vast range of fast paced inventory, working hard to respond to customer orders and ensure that our customers receive what they want, when they want it. The two Directors supported are part of the EU Supply Chain team and are based in Luxembourg. EU Supply Chain manages and optimizes all the flows of goods, from click to delivery to customer. The EU Supply Chain team works jointly with Amazon’s Fulfillment Centers (FC), Transportation, Retail and Finance teams to exceed customer expectations and minimize end-to-end Supply Chain costs. The Director of Topology and Capacity Planning and the Director of S/C Automation work together on designing the future FC footprint of our network and on automating all our Supply Chain decision and modelling tools.

The position will be based in Amazon’s EU Headquarters in the vibrant city of Luxembourg. The Grand Duchy of Luxembourg is a diverse and multicultural country located in the heart of Europe, bordered by France, Belgium and Germany, with a total population of around half a million. Luxembourg has Luxembourgish, French and German as national languages, with English spoken by the many expatriates and most locals. Luxembourg is known for banking, steel and a number of EU institutions plus an increasing number of technology-centric organizations.

The successful candidate will work closely with other Executive Assistants throughout the Operations organization and throughout the company. You will possess the ability to complete high volumes of tasks, varying projects, and organize important events through planning accurately and efficiently with little or no guidance. You will be able to react with the appropriate level of urgency to situations that require a quick response or turnaround. You will be comfortable taking action without having to know the full picture and will efficiently solve difficult or complex problems that affect people within the department or other related groups.

This is a demanding but highly rewarding role, allowing you exposure to broad and diverse areas of the Amazon business and to work with senior leadership teams on a multitude of exciting tasks. This can be a great career move for an experienced and ambitious executive assistant looking to grow and develop fast in an organization offering fantastic long-term career opportunities.

BASIC QUALIFICATIONS

-Ideally 3 years of experience supporting senior management (candidates with less experience who meet with the position's competencies will be considered)
-work experience in a fast-paced environment, in an administrative capacity
-Experience of working in an international environment
· You will ideally have supported a Director level manager in previous roles.
·-Experience with complex calendar management and scheduling of internal and external meetings, managing travel bookings, handling expenses as well as multi-tasking in a fast paced environment
-Experience with organising medium to large size events
-Ability to handle administrative details independently, while exercising good judgment in keeping team members adequately informed
-Advanced MS Office knowledge (Word, Excel, Outlook, Powerpoint).
-Excellent written and verbal communication skills
-Fluency in English
-University degree

PREFERRED QUALIFICATIONS

· Additional European languages a plus
· Ability to work in a highly ambiguous environment; flexible
· Ability to prioritize and handle multiple assignments at any given time while maintaining commitment to deadline


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