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Project Management Assistant


Birmingham, United Kingdom

AECOM is a premier, fully integrated professional and technical services firm positioned to design, build, finance and operate infrastructure assets around the world for public- and private-sector clients. With nearly 100,000 employees — including architects, engineers, designers, planners, scientists and management and construction services professionals — serving clients in over 150 countries around the world, AECOM is ranked as the #1 engineering design firm by revenue in Engineering News-Record magazine’s annual industry rankings, and has been recognized by Fortune magazine as a World’s Most Admired Company. AECOM provides a blend of global reach, local knowledge, innovation and technical excellence in delivering customized and creative solutions that meet the needs of clients’ projects. A Fortune 500 firm, AECOM companies, including URS Corporation and Hunt Construction Group, have annual revenue of approximately $19 billion.

About the Business Line Transportation
We provide professional services in areas such as aviation, transit, freight rail, highways and bridges, planning, and ports and marine. Our global network of top-tier specialists delivers comprehensive services over the full life cycle of a project to benefit clients in government and private industries.
Job Summary We are currently recruiting for a Project Management Assistant to join our busy and expanding Bridges and Structures team in our centrally located Birmingham office.

Our Birmingham office has an established track record of successfully delivering major transport schemes. Our project workload ranges from feasibility studies and scheme designs to assessments, inspections, detailed design, independent checking of complex structures, construction support and management services on a wide range of bridges and transport projects including highway and railway schemes. The team is involved in local, national and international work with a variety of clients both from the public and private sector including design & build partnerships with contractors.

Responsibilities Include:
Provide support to the design project team by preparing required monthly reports, reviewing weekly utilisation reports, reviewing monthly indirect costs and providing general support in managing internal management requirements & document management.
Assist with gathering information to respond to Expression of Interest (EOI)/Request for Proposal (RFP), entry of the project into Salesforce and help monitor Go/No Go status and preparing the documentation required to support Go/No Go approvals.
Work with Project Accountants to ensure project set up is actioned correctly and timely, to help identify costs incorrectly booked to project which require transfer and to initiate changes to project status including consideration of final invoices, unbilled etc.
Monitoring the schedule and ensure end dates are updated, the creation of project deliverables list and method to monitor & control, and with monitoring and administration of change control requests.
Ensure contract documentation is in place for each project & prompt Project Managers, monitor adherence to processes regarding interface with legal department/commercial director and assist in the completion of intercompany (ICAs) and sub consultants agreements.
Provide regular reviews to with Project Managers to go through any project issues e.g. remaining contract value against work outstanding, gross margin issues, adjustments including monthly update of estimates at completion (EAC).
Provide and drive schedule of One Reviews ensuring adequate project participation;
Assist in responding to questions arising from Finance.
Assist in preparation for IMS/ISO and other non-financial audits.

Minimum Requirements
Candidates should have experience in a similar role, ideally within a Consulting environment.
Systems experience on SalesForce and Oracle.
Experience of supporting fee earning consulting, legal or project based teams.
Good analytical & problem solving skills essential.
Must be pro-active and demonstrate ability to see things through to the end.
Excellent written and verbal communication skills.
Ability to be resourceful, hands on and work both independently and as part of high-performing team
Ability to prioritize and juggle multiple duties in a fast-paced environment.
Ability to take initiative and ownership.
Some flexibility to work outside normal working hours to meet deadlines.

Preferred Qualifications
Educated to GCSE level or equivalent with Maths and English at Grade C or above.
A-Level/Degree education would be preferred but not essential.

What We Offer
AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people. It's a place where you can apply your skills to some of the world's most challenging, interesting, and meaningful projects worldwide.


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