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Administrator

AECOM

St Albans, United Kingdom

We are currently recruiting for an experienced Administrator to join our busy multi-disciplinary office on a part time basis in our centrally located St Albans office. You will be primarily supporting our Sustainability and Fire business lines which are currently working on some high profile projects.

As an Administrator you will have the following responsibilities:

• Typing letters, minutes of meetings, formatting reports, booking conferences and training.

• Assisting in preparation of bid and marketing documents.

• Answering phones for staff including directors and taking messages.

• Making travel arrangements.

• Organising meetings including meeting room bookings, organising refreshments and required facilities.

• Attending team meetings to record minutes.

• Timesheet recording/chasing for team and wider St Albans campus

• Systems support.

• Ordering PPE (Personal Protective Equipment) and checking/maintaining stock.

• Maintaining CSCS card records and ensuring new staff undertake the relevant training.

• Dealing with incoming and outgoing post.

• Archiving files and updating the archiving records.

• Ordering stationery, arranging couriers, scanning and photocopying.

• Updating staff training records.

• Occasional cover for reception team.

• Assisting with Workstation Desk Assessments.

• Inducting new starters.

• Work experience coordination.

• Responsible for pool laptops, logging in/out.

• Raising Purchase Orders and arranging payment of invoices.

• Updating structure charts.

• General staff support with administrative tasks.

Minimum Requirements

To be successful in this role we're looking for candidates with the following;

• Experience working as an administrator or similar.

• Excellent communication and interpersonal skills.

• Excellent organisational skills with high attention to detail.

• Ability to liaise with internal and external clients.

• Ability to use discretion and judgement when dealing with confidential matters.

• ICT skills - MS Office, Word, Excel, Outlook, PowerPoint.

Preferred Qualifications

• Educated to GCSE/Standard level or equivalent with Maths and English at Grade C or above.

What We Offer

AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people. It's a place where you can apply your skills to some of the world's most challenging, interesting, and meaningful projects worldwide. It's a place that values the diversity of our areas of practice and our people. It's what makes AECOM a great place to work and grow. AECOM is an Equal Opportunity Employer.


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