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Trials Support Officer

University of Sheffield

Sheffield, United Kingdom

Applications are invited for the post of Trials Support Officer within the Clinical Trials Research Unit (CTRU) in the School of Health and Related Research (ScHARR).

You will be responsible for supporting the Unit in order to ensure the smooth running of clinical trials. This will involve working with the trial coordinator, the Chief Investigator and other members of staff both within the University of Sheffield and externally.

You will possess excellent organisational skills and have proven experience in a busy and demanding office environment.

You will need 5 GCSE’s including English and Maths at grade C (or equivalent level 2 qualifications), along with proven administrative experience in a busy office environment. This will include experience of arranging and servicing meetings
including taking minutes and following up on action points. Excellent IT skills including MS Word, Excel, Access and PowerPoint and also internet and email programmes are essential.

The post is fixed-term for 12 months.

Previous applicants need not re-apply.

You can view the supporting documentation by clicking on About the Job and About the University located near the top of your screen.

Main Duties and Responsibilities
• Arrange study meetings, including booking the venue, catering and audio visual equipment, distributing papers, taking minutes and following up on action points.

• Produce high quality minutes for all trial meetings within a short time frame.

• Support the study managers/coordinators by preparing the trial master files and site files for allocated studies as per the CTRU standard operating procedures, UK statutory instruments and EU directives.

• Support the study manager/coordinator with ethics and R&D applications, and other clerical tasks relevant to the study or studies.

• Support the administrator in the archiving of study documentation at the end of the studies as per the CTRU standard operating procedures, UK statutory instruments and EU directives.

• Produce purchase requisitions on the University SAP system for the allocated studies and processing expenses, fees and invoices as per the University’s financial directives.

• Keep the study web pages up to date by using the University’s Content Management System.

• Liaise with colleagues both internal and external to the University, including colleagues involved in collaborations, e.g. UKCRC, NHS Trusts and Charities, and the wider academic community.

• Coordinate questionnaire mail-outs and process responses using bespoke online database in line with clinical trial regulations.

• Cost research grant applications as per advice from Proposal Developers and in line with University and ScHARR procedures.

• Transcribe audio recordings, e.g. qualitative research interviews.

• Provide cover for other members of the CTRU admin team during periods of absence.

• Undertake, and renew (every two years), Good Clinical Practice training.

• Any other duties, commensurate with the grade of the post.
Planning and organizing

• Organise meetings up to six months in advance.

• Plan work at least a week in advance, with the ability to prioritise and re-prioritise work accordingly.

• Manage your own workload with an appreciation of Departmental priorities.

• Work to strict deadlines, with an awareness of busy periods in the department.


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