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PA to MD, Head of ESFD and Team - Europe Structured Finance Department


London, United Kingdom

To provide comprehensive secretarial and administrative support to the Managing Director, Head of ESFD and ensure the smooth operation of his day to day work.
To provide secretarial support to PPMD, Export & Agency and PF Originations (and as requested by Managing Director, Head of Project Finance)

Accountabilities and Responsibilities:

1) Arrange business travel for MD and staff in the above mentioned teams
2) Administer expenses of MD and staff in the above mentioned teams
3) Keep diary, arrange appointments, assist MD in planning day to ensure the most effective use of his time
4) Sort, evaluate and distribute MD’s mail and maintain proper filing and record systems
5) Receive MD’s guests and screen unsolicited calls
6) Arrange corporate events organized by the above mentioned teams
7) Provide highly efficient secretarial and administrative service.
8) Plan ahead using own initiative while maintaining meticulous attention to details and deadlines
9) Prepare and deal with outgoing mail
10)Provide cover for other secretary and PA roles when required

Knowledge & Skills:

1) Excellent secretarial skills - essential
2) Handling confidential matters discreetly - essential
3) Organisation skills – essential
4) Communication skills with staff at all levels – essential
5) Taking sound decisions where necessary – essential
6) Working knowledge of key software packages including Word, Excel, Powerpoint and Lotus Notes - essential

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