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Finance Assistant - Guinness Storehouse


Dublin, Ireland

External Job Description
Diageo Capabilities
Be Authentic
• Build great relationships with those you work with, both internally and externally
• Be honest and open at all times; demonstrate high integrity

Consistently deliver great performance
• Identify clear priorities and focus on them at all times
• Demonstrate brilliant execution, be thorough and apply high standard in everything you do
• Understand the controls and governance required in your area. Work within these and always speak up if they are not met
• Show commitment to outstanding teamwork

Grow yourself
• Develop and apply self awareness, get to know your own strengths and development needs
• Grow your capability and experience
• Look for and respond to feedback

Top Accountabilities

• Daily reconciliations of all POS system transactions (local GAMMA system) to till receipts & to the bank statements; control of all movements of cash in and out of the Guinness Storehouse cash office; liaise with departmental team leaders in the resolution of till/credit card/IT issues; continuous monitoring and review of cash control procedures.
• Reconciliation of cash to bank and preparation of the monthly bank reconciliation and analysis to be reviewed with the financial accountant.
• Maintaining Cash and Bank reconciliations to ensure all items are investigated and cleared in a timely manner.
• Manage all purchase processing for the business via the new purchasing system COUPA and SAP
• Support the financial analyst on the training of new users on the purchasing policy and Coupa system as required
• Support the financial analyst on Vendor list management i.e. Set up new vendors as required and act as point of resolution for all supplier queries via DBS and Procurement where required.
• Support the financial Analyst on key supplier statement reviews on a monthly basis
• Process all P-Card payments
• Manage all queries from stakeholders
• Ensure GSH adheres to all Diageo policies and best practice for purchasing.
• Manage the invoicing process for the business including daily and monthly batch invoicing ensuring accuracy with a right first time approach
• Ensure customer statements are issued on a monthly basis and any queries from customers are followed up and resolved
• Supporting Credit Control.
• Aged debtor monthly analysis, tracking, reporting and follow up with the Finance Analyst
• Supporting the Financial Accountant and Finance Analyst.
• Support the internal Audit and Compliance agenda including support on the annual CARM review preparation.
• Prepare the daily and monthly visitor profile reports to strict deadline
• Support the Financial Accountant and Financial Analyst in preparation for the monthly Management Accounts, including visitor profile reports, to a strict working day 2 deadline.
• Support the GSH bottle shop finance administration process
• Supporting the Financial Accountant with preparation of bi weekly sales journals.
• Provide ad hoc support to all GSH departments
• Support new system implementations

Qualifications and experience required

• Finance degree or other relevant finance qualification.
• At least 2-3 years experience of working in Accounts Administration role in multi-disciplined environment
• Thorough understanding of Cash handling and reconciliation, the accounts receivable process and the accounts payable process.
• Highly numerate, strong analytical skills
• Attention to detail, accuracy and customer delivery standards.
• Good working knowledge of IT in a multi retail environment and/or visitor experience
• Good communication skills and effective at building relationships internally and externally.


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