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Executive Assistant

Diageo

Budapest, Hungary

Diageo is the world’s leading premium drinks company with an outstanding collection of brands, such as Johnnie Walker, Smirnoff, Baileys, Captain Morgan, Tanqueray and Guinness.
Our purpose - Celebrating life, every day, everywhere - has an important role in our company, for our people, our brands, in how we perform and how we create shared value.
Diageo Business Services has been operating in the heart of Budapest for 15 years and provide added value for the company on a global level in the area of Finance, HR, Commercial Support, IT, Treasury and Business Intelligence.

The taste:
To provide support to the directors in the day-to-day management of their business, which encompasses both administrative and organisational tasks.
This is an important position, supporting executive level of people requiring little or no supervision and guidance.

How to serve:
•Manage accessibility to Directors complex diary – set up relevant arrangements (e.g. meeting room, notifications, material)
•Deal with Directors post and e-mails efficiently, actioning them when necessary without further reference to their boss
•Organize and arrange travel itineraries of Directors, local and overseas, coordinating with counterparts in other locations
•Organize conferences, workshops and events at both a Domestic and International level
•Prepare presentations/ slide shows, using own ideas and designs as required
•Organize complex meetings and telephone/video conferences domestic and international, taking into account different time zones
•Build, develop and maintain relationships with key external/ internal customers and build cross-functional network within the peer group
•Ensure fluid communication is maintained with directors at all times especially when travelling
•Deal with all queries and forwarding to relevant departments when necessary
•Support directors in preparing communications to wider – sometimes even global – groups from an executive down to operational level
•Manage and co-ordinate all other ad-hoc administrative tasks and project management work and research as appropriate

Ingredients:
•University or college degree
•Experience in a similar role, preferably with a strong focus on calendar management and corporate communications
•Excellent English and Hungarian skills
•Has regularly interfaced with various nationalities & foreign locations
•Ability to work independently, excellent time management, able to set priorities
•Advanced Microsoft Office software knowledge. Experience with using Power Point and preparing presentations, reports & spreadsheets
•Organisational skills
•Flexibility
•Relationship building
•Customer relationship management

Cherry on top:
•Easy to reach downtown location
•Opportunity to climb up on the career ladder
•We won the Fittest Workplace Award, of course we have a Gym
•Urban legend is true, we do have a Rooftop Bar
•Our unique brands are available in our staff shop
•We live our values and color our lives

Apply


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