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Order and Project Administrator - SW- Cambridge

Schneider Electric

Cambridge, United Kingdom

As part of the Schneider Electric organisation, Spiral Software has a strong development focus, with over two thirds of our staff in software development roles. We provide industry-leading technology for the process industries, focusing in particular on the oil and petrochemicals sector.

We are committed to maintaining and building our technology lead making significant investments into research and development each year. Our tools are the established industry leader in crude oil selection and refinery modelling, allowing our clients to make optimal use of available feedstock while maximising safety and minimising environmental impact.

They play a business critical role for over 70 companies, including all the oil majors. Our new supply chain toolset, launched in 2010, expands the scope of our tools into a much broader market. A strong development roadmap will add further modules for scheduling and logistics management as well as addressing other process industries, such as food & beverage, chemicals, mining and pharmaceuticals.
Job Profile

The Order & Project Administrator will operate on a wide range of software offers, and will act in a multinational environment covering multiple countries & contract types. The person will be in charge of the accuracy of the information managed in the ERP, and play a key role in developing and managing an order process, ensuring a high quality service for our internal (sales force) and external customers.

Within the European organization of Software division, part of Schneider Electric, the successful candidate will be responsible for all aspects of sales administration through the full life cycle of customer orders – from order entry and invoicing through to order closure. This will include processing new customer orders, creating customer projects within SAP, maintaining customer contracts, raising invoices and credit control. You will also be required to prepare sales and orders reports as necessary.

You will need to demonstrate the ability to organize and manage a number of tasks at the same time to meet deadlines. You will also need excellent verbal and written communication skills to deal with customers globally, as well as to coordinate with internal stakeholders on contracts and orders information.

The ideal candidate will have a solid background in maintaining order and sales records in an international environment together with the ability to analyze sales order related data, and have an understanding of the revenue recognition principles and general ledger.

Qualifications

Key Responsibilities
- On a daily basis, you will be responsible for order & project management in SAP, & use of SGV for project administration.
- On a daily basis, you will be responsible for end to end process of order entry till invoice & front end department in customer cash collection (work closely with shared service organization)
- Support & coordinate order entry activity with sales & finance departments.
- Set process to improve order admin & project admin activity across the region.
- Ad hoc & One off mission / tasks.
Experience

- Experience in a similar role
- Proven experience in a multicurrency sales ledger role with a customer-facing element and the ability to generate sales-related reports
- Understanding of international tax regulations with regards to invoicing foreign countries
- Proven experience using SAP – in particularly using the Contracts, Projects and Invoicing transactions
- To be willing to get involved in various tasks outside of the area of responsibility
Requirements

- Attention to detail, accuracy and high level of initiative
- Ability to work unsupervised as well as part of a team
- Proficient user of Microsoft Office
- Ability to adapt to a fast changing working environment
- Excellent written and verbal communication and interpersonal skills
- Ability to organize and prioritize to meet strict deadlines
- Prior experience in SAP and SGV is an advantage
- Languages
o Fluent in English
o Fluent in Dutch and French/German language
- Location: UK, Cambridge
- Travels: Few may be required, but not regular.


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