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University of Sheffield

Sheffield, United Kingdom

We have an exciting opportunity for an Administrator to work within our Administrative Team at The Advanced Manufacturing Research Centre (AMRC). We are a part of the University of Sheffield, who are a world top 100 University.

The team you will be working in is a busy administrative team that deals with the everyday running of the AMRC group. On a daily basis, we process the purchase orders and deal with general enquiries from both customers and the public. We also
work closely with other departments within the University of Sheffield such as the Finance department on invoice queries. We are looking for someone who can work well within a team and who is able to work using their own initiative. You must have experience of working in a customer-facing role and have excellent customer service skills. You must have 5 GCSE passes at grade C or above or Grade 9-5 (or have equivalent experience) and experience of working with Microsoft office packages such as Word and Excel. It is desirable that you have experience in using SAP but this is not essential, as full training will be given.

We are one of the best not-for-profit organisations to work for in the UK. The University’s Total Reward Package includes a competitive salary, a generous Pension Scheme and annual leave entitlement, as well as access to a range of learning and development courses to support your personal and professional development.

We build teams of people from different heritages and lifestyles whose talent and contributions complement each other to greatest effect. We believe diversity in all its forms delivers greater impact through research, teaching and student experience.

Job Description

Main Duties and Responsibilities

As an Administrator, you will be part of a team that focus on the following.
• Prepare requisitions, orders, sales invoices etc. using the University’s SAP system in accordance with the University’s financial directives.
• Deal with day-to-day enquiries, via email, telephone and in person from customers and the public.
• Escalate enquiries to senior colleagues where appropriate.
• Ensure that goods and services are received in accordance with orders.
• Assist with accounting reconciliations; eliminating and amending discrepancies.
• Maintain departmental filing system.
• Ensure computerised records and files are managed accurately.
• Use a range of office software, including email, spreadsheets and databases.
• Ensuring that personal and team targets are achieved.
• Occasional receptionist support.
• Process expenses claims and credit card statements
• Any other duties commensurate with the grade of the post.


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