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Clinical Skills Administrator

University of Sheffield

Sheffield, United Kingdom

We are looking for someone with excellent communication, interpersonal and organisational skills. You must be a focused,
dynamic and motivated individual who will be responsible for the administration of the Clinical Skills Centre and Patients as Educators Programme. You must also have excellent administrative skills whilst working autonomously and within a multi-disciplinary team. A flexible approach is essential due to the varied work this role involves.

The post is part of the Medical School’s commitment to the University’s strategic plan to make The University of Sheffield a
world renowned centre for study, emphasising the quality of the student learning experience through its strong teaching programmes.
We’re one of the best not-for-profit organisations to work for in the UK. The University’s Total Reward Package includes a competitive salary, a generous Pension Scheme and annual leave entitlement, as well as access to a range of learning and development courses to support your personal and professional development.

We build teams of people from different heritages and lifestyles whose talent and contributions complement each other to greatest effect. We believe diversity in all its forms delivers greater impact through research, teaching and student experience.

Job Description
Main Duties and Responsibilities
 Act as a named contact for all members of the Patients as Educators programme, and the Clinical Skills Centre, liaising with colleagues throughout the region and at other Universities and institutions, whilst independently providing advice and dealing with a range of queries of a specialist or detailed nature, and interpret their needs to find solutions.
 Co-ordinate the administration of the Clinical Skills Centre including organising large cohort teaching and assessments timetables.
 Co-ordinate student clinical skills assessments, including the detailed timetabling of the student groups: preparing the relevant documentation, the teaching environment, recruiting assessors
and overseeing the collation and inputting of results.
 Co-ordinate the Patients as Educators for both undergraduate and postgraduate students’ assessments, including large and varied groups of patients, with awareness that some of these
patients have complex medical conditions that need careful consideration and management.
 Deliver standardised training to real and simulated patients inducting them to the programme in preparation for involvement in teaching and assessment activities. This includes health and safety, role expectations and fire safety.
 Co-ordinate and lead on the administration of the Street Medicine course. Responsibility for recruiting facilitators, booking venues, ordering equipment and arranging transportation of equipment, producing documents and certificates, timetabling medical and nursing students, liaising with members of staff from SHU, ordering catering and coordination of the event of the day.
 Attend and independently present or co present at events regarding the Patients as Educators programme and the Clinical Skills Centre. This includes delivering an annual presentation to
BMedSci students about the Patients as Educators programme and attending public and patient involvement groups to promote the programme.
 Assist the Clinical Skills Manager with the promotion of Sam Fox House and its facilities to internal and external bodies. Be the main contact for enquires for the commercial hire of Sam Fox House to external organisations and examining boards and other institutions ensuring that they are invoiced correctly and the correct information is passed to the Finance Department.
 Plan Patients as Educators recruitment strategies with the Clinical Skills Manager and act upon these by independently attending clinics, patient groups and consultant appointments to
recruit patients. Forging and maintaining links with external agencies and with nurse practitioners, consultants and patient support groups.
 Co-produce the quarterly Medical School internal newsletter which is distributed regionally to all staff and students, including gathering up to date information, editing and designing.
 Responsible for the production and dissemination of all correspondence to students, staff, external staff and Patients as Educators providing detailed information selecting the most appropriate means of communication for individuals.
 Liaise with key contacts within the Medical School and the wider university body to support the Patients as Educators programme and Clinical Skills activities and requirements.
 Responsible for the recruitment, interview and coordination of Patients as Educators ensuring all HR requirements are met by completing relevant forms in accordance with the data
protection act.
 Oversee Patients as Educators transport arrangements and provide a monthly report to the clinical skills manager. Resolve any issues with transport providers.


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