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Executive Assistant


London, United Kingdom

Amazon is seeking a bright, resourceful and motivated Executive Assistant with a history of high performance to support within Retail for the UK. This is a high impact, high visibility position working within the team driving the growth of Fashion Private brands.

This role will be based at new offices from Feb 2018.

This role demands a strong sense of urgency and the ability to work independently on assignments with sound judgment. You will manage Directors diaries and be team support to this new exciting and growing business.The successful candidate will have great organisational skills, a strong bias for action and the ability to multitask effectively. A high level of integrity and discretion in handling confidential information and professionalism in dealing with senior professionals inside and outside the company is imperative. You will possess the ability to complete complex tasks and projects quickly with little guidance, react with appropriate urgency to situations that require a quick turnaround, be able take effective action without having to know the total picture, and efficiently and proactively solve difficult or complex problems that affect people within the department or other related groups. You will work with the US team and their EA’s and will need to forge close working relationships with them as well as VP’s across Europe.

Role Requirements
· Manage and process all mail and email correspondence as required
· Manage complex calendar and scheduling requirements internationally
· Track and drive completion key deliverables and follow up on outstanding executive action items
· Assist with the follow up actions from meeting outcomes
· Prepare and issue minutes of meetings
· Organise, prioritise and handle time-sensitive, confidential information and ensure appropriate action is taken
· Take proactive steps to ensure that best practice and coordination is seamless across all interfaces
· Interact with Amazon counterparts on a global basis to arrange meetings, conference calls, diary schedules etc.
· Assist with the preparation of key information indicator statistics and develop presentations etc.
· Assist with managing and maintaining an effective computer based filing system and where appropriate manual filing system
· Work closely with support staff to build and secure support and resources for projects and initiatives
· Carry out responsibilities in accordance with Amazon’s policies and procedures
· Arrange international travel itinerary and hotel bookings as required
· Manage, and coordinate with, assistants throughout the team and across the company
· Prepare various correspondence and documents; edit and proof correspondence and documents.

· Several years EA/ PA experience at Director level in a fast-paced environment
· Excellent computer skills, Outlook (Advanced), Excel (Advanced), Word (Advanced), PowerPoint (Advanced), and Internet
· Ability to deal with a high level of ambiguity and utilise sound business judgment
· Exceptional organisational, planning and prioritisation skills and attention to detail
· Extensive experience of diary management and arranging international travel and conference calls
· Strong track record of being a team player within a large scale fast-moving and process-driven environment
· Excellent communication (written and verbal) and interpersonal skills
· Ability to motivate others, and influence work behaviours
· Flexible, with the ability to prioritise and handle multiple assignments at any given time while maintaining commitment to deadlines
· Highly motivated, organised individual who is able to work effectively with minimal supervision
· Impeccable attention to detail and high levels of integrity and discretion
· Excellent communication (written and verbal) and interpersonal skills
· Ability to deal with ambiguity - must be flexible and able to commit the time required to get the job done
· Experience designing processes to maximize efficiency

· Ability to handle administrative details independently, while exercising good judgment in keeping team members adequately informed
· Grace under pressure, and the ability to switch gears at a moment’s notice
· Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround
· High level of integrity and discretion in handling confidential information and dealing with professionals inside and outside the company
· Positive and proactive; able to have fun at work and help others do the same.

Amazon offers a competitive salary, stock units and other excellent benefits including healthcare. You will also have the opportunity to develop a rewarding career with one of the UK's leading online retailers.


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